Policies

 

PRIVACY STATEMENT

 This Privacy Statement sets out how The Gibbons Trusts use and protect any information that the Trusts hold, or is given by, any individual who comes into contact with The Trusts.

The Trusts are committed to ensuring that your privacy is protected. Should we ask you to provide certain information by which you can be identified, then it will only be used in accordance with this privacy statement.

This Statement is effective from 25th May 2018, when the General Data Protection Regulation comes into force. We will inform you in good time of any change to this Statement.

What we collect

We may collect any or all of the following information:

  • Name and title
  • Contact Information
    • Postal address
    • Telephone and/or email address
  • Bank account details for instance in connection with grant applications and payments, or employment
  • Communications (electronic or paper) with
    • Grant applicants or in connection with grant payments
    • Trustees or employees
    • Other individuals, eg suppliers, contractors, lawyers, auditors

What we do with the information we gather

We will hold this data for any of the following reasons only:

  • Consideration of grant applications
  • Communications by The Trusts with grant applicants, trustees or employees, or with any other individuals, including, eg suppliers, contractors, lawyers or accountants
  • Internal record keeping
  • Data bank administration (bank details are not retained once grants have been acknowledged as received)

Security

We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and organisational procedures to safeguard and secure the information we hold. In the event of any breach of personal data or GDPR procedure being identified please contact the Data Officer shown below.

Sharing your information

We will not sell, distribute or lease your personal information to any other third parties, unless required to do so by legislation or regulatory body. Trustees or employees common to both The Gibbons Trusts and The Norman Family Charitable Trust may share information about grant applications for verification and fraud prevention purposes.

We may use your personal information to send you information about our own activities.

Controlling your personal information

We will hold personal information in connection with grant applications until you inform us that you no longer wish us to hold this information. We will also delete any personal information held in paper form once a period of six years has passed, or if held electronically then indefinitely, as necessary, since the last grant payment or communication with us.

You may choose to restrict the collection or use of your personal information, in which case please inform us accordingly.

You may request from us details of personal information which we hold about you. If so please contact The Trusts, enquiries@gibbonstrusts.org.

If you believe that any information we are holding on you is incorrect or incomplete, please write to or email us as soon as possible, at the above address. We will promptly correct any information found to be incorrect.

Miles Joyner

Chair

Date: 24th May 2018

COMPLAINTS POLICY

To access our complaints policy click here:  Complaints policy