Application Forms (and other forms)

PLEASE DO SEND POST (including old application forms) TO THE OFFICE DURING LOCKDOWN. 

OUR NEWAPPLICATION PROCESS IS NOW ONLINE – CLICK ON THE LINKS BELOW

The Trust is committed to safeguarding and promoting the welfare of  children and young people, and vulnerable adults,  and expects all applicants to share this commitment.

The Trusts share the same application forms.  When your application is received it will be processed by the Trust into which it fits best, and gives  the optimum chance of receiving a grant.

There are 3 forms which reflect the 3 different types of applicants that we have: –

  1. For charities and not-for-profit organisations,
  2. For individuals applying for themselves, or for a family member,
  3. For organisations applying on behalf of an individual, such as a social worker or school teacher.

General Information for All Applicants

  • FROM THE 25th FEBRUARY 2020 WE WILL BE USING ONLINE APPLICATION FORMS2

  • The sections below will guide you through what is needed to complete an application form.  You will be able to save your application and resume later.
  • If the application is successful we will ask you to acknowledge receipt of the grant. Applicants that do not acknowledge grants are unlikely to receive further grants in the future.
  • Grants are paid by BACS.  The online application asks you to upload bank identification with the form.  This must show the banks name, organisation’s account name, sort code and account number.  The types of bank identification which we accept are:
    1. A copy of a bank statement
    2. A cancelled cheque
    3. A paying-in slip
    4. A letter from the bank, provided it shows all the above required information.

If you are an individual applying please see the relevant section below on payment details.

  • The Trustees require recipients of grants over £2000 to send a monitoring form to the office within 12 months of the grant being received.  Applicants can fill in one of our monitoring forms or send their own report.   Please see below for more information on this.

Deadlines for Applications

Applications to both Trusts are considered by the Trustees at the quarterly meetings.  Please do not leave your application until the deadline!!!   The closing date for receipt of applications is as follows: –

Quarterly Meeting Application Closing Date
April 31st  March
July 30th June
October 30th September
January 31st December

 

FORMS

1.  Charities and not-for-profit organisations.

  • We have temporarily suspended the need to submit a covering letter to help organisations in urgent need apply quicker.  You are still welcome to attache one if you like.
  • At the end of the online form there is the opportunity to upload newsletters, brochures, leaflets that you feel may help the Trustees understand the organisation.  If you are submitting multiple attachments please be aware that this may take a little time to submit – do not press submit again or refresh your browser, please be patient!
  • We require sight of the most recent financial accounts of ALL organisations, (unless in the 1st financial year).
    • For registered charities we look at the Charity Commission website, please make sure your latest accounts are included there and the annual return is up to date.
    • For CICs we check the Companies House website for latest accounts
    • For all other organisations, that do not have accounts on either of these websites, we require you to upload a copy of your latest accounts.

To apply click here: 

 

2.  Individual applicants (or family members applying on behalf of an individual).

  • At least one reference must be scanned, uploaded and submitted with the online application form, and the contact details of the referee included on the form.  This letter of support needs to be from an independent professional third party.  Letters from friends or family are not accepted. The referee may be contacted prior to the Trustees’ meeting.
    Examples of suitable references can come from:     Sports coach or manager, Local authority officer, religious leader, healthcare /NHS worker,  teacher /  lecturer, youth worker, social worker, police officer, employer, solicitor.
  • This reference must be on the LETTER-HEADED PAPER of the organisation from which they are applying, and it must be DATED AND SIGNED within the last 6 months.
  • If possible it is helpful to the application to include a copy of some personal identification.  A copy of a birth certificate, driving licence or passport is requested, but not essential.
  • Payment of grants will be by BACS to an organisation or institution that is happy to receive the payment on your behalf.  If you are unable to supply any of the bank ID listed above we can accept an email or invoice directly from them to confirm their bank details.   If you require more detail on this please email enquiries@gibbonstrusts.org before starting your application.

To apply click here

 

3.  Application form for organisations applying on behalf of an individual

  • This form should be used by anyone applying in their professional capacity for an individual.  For example a teacher applying for a pupil, a social worker or housing officer applying for a client, a sports coach applying for a team member.
  • We look to the organisation applying to administer the grant on behalf of the individual and require the relevant bank identification as stated above.
  • A covering letter on the organisation’s letter headed paper is required to be submitted with the application.
  • A copy of identification of the intended recipient will enhance the application, such as a copy of a birth certificate, driving license or passport.

To apply click here: 

 

 

MONITORING FORMS

The Trustees are very keen to hear back from grant recipients once grants have been used.  Attached below are our standard monitoring forms, however these are not compulsory and the Trustees are equally happy to receive letters or reports in any written format.

David Gibbons Foundation Monitoring Form

Gibbons Family Trust Monitoring Form