Application Forms (and other forms)

The Trusts share the same application forms.  When your application is received it will be processed by the Trust into which it fits best, and gives you the optimum chance of receiving a grant.

There are 3 forms which reflect the 3 different types of applicants that we have: –

  1. For charities and not-for-profit organisations,
  2. For individuals applying for themselves, or for a family member,
  3. For organisations applying on behalf of an individual, such as a social worker or school teacher.

General Information for All Applicants

  • The forms have been carefully designed to ensure that we have all the correct information to process the application.  If the forms are incomplete or unsigned this will result in considerable delay and you may have to wait until the following meeting.  Please ensure that all questions and checklists have been filled in and the forms have been signed and dated.
  • We require application forms to be posted to us, not emailed.  However, after this much of the correspondence will be by email or phone.  
  • Please clearly address the envelope ‘The Gibbons Trusts’ as there are other charities and businesses operating from the same address.
  • Do NOT send the application by a postal service that will require a signature as this could result in delays.
  • If the application is successful please acknowledge receipt of the grant by post to the office address. Applicants that do not acknowledge grants are unlikely to receive further grants in the future.
  • The Trustees are keen to hear from successful applicants after a time by way of progress reports, and recipients of larger grants will be asked to fill in one of our monitoring forms.  Please see below for more information on this.

Deadlines for Applications

Applications to both Trusts are considered by the Trustees at the quarterly meetings.  The closing date for receipt of applications (by post) is as follows: –

Quarterly Meeting Application Closing Date
April 31st  March
July 30th June
October 30th September
January 31st December



1.  Charities and not-for-profit organisations.

  • Please include a covering letter on the own organisation’s letter headed paper, telling us briefly the reason for applying.
  • Feel free to send any newsletters, brochures, leaflets that you feel may help the Trustees understand the organisation. (Please no DVDs or CDs).
  • All registered charities applying are checked by us on the Charity Commission Website.   Please only send recent financial accounts if they are not available on the Charity Commission Website.
  • Grants will now only be paid by BACS.  Therefore the application must include bank identification with the form which clearly shows the banks name, account name, sort code and account number.

The types of bank identification which we accept are:

  1. A copy of a bank statement
  2. A cancelled cheque
  3. A paying-in slip
  4. A letter from the bank, provided it shows all the above required information.

To apply click here: Download Form


2.  Individual applicants (or family members applying on behalf of an individual).

  • At least one reference must be posted with the form.  This letter of support needs to be from an independent professional third party.  Letters from friends or family are not accepted. The referee will be contacted prior to the Trustees’ meeting.
    Examples of suitable references can come from:     Sports coach or manager, Local authority officer, religious leader, healthcare /NHS worker,  teacher /  lecturer, youth worker, social worker, police officer, employer, solicitor.
  • This reference must be in writing on the letter-headed paper of the organisation from which they are applying, and it must be signed.    Applications received without at least one reference will not be processed.
  • If possible it is helpful to the application to include a copy of some personal identification.  A copy of a birth certificate, driving licence or passport is requested, but not essential.
  • Grants to individuals are still currently paid by cheque.   However the Trusts will no longer write cheques in the name of the individual applicant other than in exceptional circumstances.  Please provide the name of the College / University, shop, sports club etc. to whom the cheque can be made out to.

To apply click here: Download Form 


3.  Application form for organisations applying on behalf of an individual

  • This form should be used by anyone applying in their professional capacity for an individual.  For example a teacher applying for a pupil, a social worker or housing officer applying for a client, a sports coach applying for a team member.
  • Grant cheques would be written in the organisation’s name rather than the individuals.  However we will be phasing out cheques as much as possible over the next year and switching to BACS.  Please provide bank identification if possible after reading the guidance above.
  • We look to the organisation applying to administer the grant.
  • A covering letter on the organisation’s letter headed paper is required with the application.
  • A copy of identification of the intended recipient will enhance the application, such as a copy of a birth certificate, driving license or passport.

To apply click here: Download Form




The Trustees are very keen to hear back from grant recipients once grants have been used.  Attached below are our standard monitoring forms, however these are not compulsory and the Trustees are equally happy to receive letters or reports in any written format.

David Gibbons Foundation Monitoring Form

Gibbons Family Trust Monitoring Form